Spaces are the function rooms or areas in which Events take place. You can assign size, capacity limit and even a default Menu Item.
Space availability can be viewed by users on the Event Diary Calendar.
If a Space needs to be blocked, due to maintenance, cleaning, or other non-event-related reasons you can temporarily close it.
Space Details
Space Details
When managing your Spaces, you can add the following information;
Space Name: This should match how you label the Event space at your Organization
Calendar Color: These colors will be used to differentiate Spaces on the Event Diary & Calendar visually
Capacity: Set the maximum guest capacity for the Space
Area: Enter the square footage of the space for added information
In addition to this, we have several advanced features to further customize your Spaces:
Sharable Space: This flag gives the ability to overbook the space by more than one Event at the same time, regardless of the organization-wide Space Conflict setting.
Blocked Spaces: If you have Spaces that connect, use this feature to ensure any associated Spaces are blocked. This feature is explained in depth here.
Menu Item: If you have a default price you charge for the Space, select the relevant Menu Item, otherwise leave this blank
👋 If a Space has Blocked Spaces, or is part of a Blocked Space, it cannot be sharable.
How to Manage Spaces
How to Manage Spaces
Click Settings
Click Organization
Click Spaces
Add Spaces
To add a new Space Click +New Space
Edit a Space
Click the Edit icon to change a Space
Archive a Space
To archive a Space click on the Archive button, to see all Spaces including spaces that have been archived select the "Show Archived" check box.
Delete a Space
Click the trash icon to delete a Space. You will be asked to confirm your request prior to the Space being deleted. Please note, you will not be able to delete a Space if it has Events Booked. You will need to move the Events to another space, or Archive the Space instead.
Sort Spaces
Click & drag the icon to re-order or sort Spaces
Important Considerations about Spaces
Important Considerations about Spaces
Capacity & Area are easily visible on the Event Diary calendar:
When adding Attendees to an Event a warning will advise if the Space is over capacity. Please note, it is only a warning, it will not stop users from Booking.
If using Sharable Spaces, the Attendee limits & Event information will show:
