Calendars are essential part of Event Temple, they help you visualize your Bookings, Events, Room Blocks & Tasks. We offer four different calendars:
Booking Calendar - for your Bookings
Event Diary - for your Events in your various Spaces
GRC - for your Groups Room Control
Task Calendar - for your Tasks with various filters
Booking Calendar
Booking Calendar displays all your Bookings and/or Events and/or Room Blocks. You can choose the view based on statuses or other filters in a month view, week view or day view. Furthermore you can Link it to a third-party calendar if enabled on your Organization.
To Access the Booking Calendar
Select Calendars in the left-hand sidebar
Select Booking Calendar
Select what you would like to see Bookings and/or Events and/or Room Blocks
Select the booking status
Definite
Tentative
Lead
Lost
A combination of those
Calendar filters
You have the option to filter based on the below criteria:
Pipeline - Choose a specific pipeline
Assignee - View Bookings/Events/Room Blocks based on who is it assigned to. You will see here all your users, including the archived ones to
Archived - See only archived or only unarchived or both. By default both archived and unarchived will be visible.
Space - See your organization's spaces. If you are part of a chain only the specific organization's spaces will be listed where you.
See more information from the Calendar view
If you click on the Booking, Event or Room Block a side panel will pop up with the details - this will give you access to:
Booking access link
Booking's contact access link
Booking's account access link
Room Block information for the booking (previously referred to as 'Group')
Event information for the booking
💡 Add a Booking directly from your Calendar view
- just simply click and start adding the details.
Navigating the Calendar to Find Specific Dates
The Booking Calendar will by default give you a monthly view. You can adjust this to a week view or day view. Navigate easily in between these options. Be mindful of the filters that you might have applied previously.
The Event Diary works a bit differently. Here, your default view is a weekly view. Choose to view your events per month or day or even a 40 day timeframe. Scroll through the page with the help of the scroll bar on top or at the bottom.
This will be your place where you can view / add / edit your Space Closures.
Using Filters to Narrow Your Search
Calendar filters - Booking Calendar
You have the option to filter based on the below criteria:
Pipeline - Choose a specific pipeline
Assignee - View Bookings/Events/Room Blocks based on who is it assigned to. You will see here all your users, including the archived ones to
Archived - See only archived or only unarchived or both. By default both archived and unarchived will be visible.
Space - See your organization's spaces. If you are part of a chain only the specific organization's spaces will be listed where you.
Calendar filters - Event Diary
You have the option to filter based on the below criteria:
Users - This is basically the same as Assignee, who the event is assigned to.
Show Excluded spaces - this toggle will help you easily see spaces that are blocked by an other space. See more about Blocked Spaces.
Calendar filters - Task Calendar
Various filters are available for example who is it assigned to, or wether the task is completed or not, task type and much more.
Learn more about Task Calendar specifications in the related article Task Calendar
Managing Space Closures
After locating the desired date with a closure:
Edit a closure: Use the designated edit icon next to the closure to update its details.
Delete a closure: Use the delete icon to remove the closure if necessary.
See all your Space Closures in one place by going to Settings -> Offerings -> Space and see the Closure tab for all your upcoming or past closures - See more in this article
Important Considerations
Print View
Choose to print the view (export to pdf and from there print) your view in the various calendars.
Check your filters and view what you would like to see
Click the print icon top right corner
Click the dowloaded pdf
Adjust the pages if necessary in your printer settings.
Task Calendar colors
Colors of each task will give away the following
Green - Completed
Blue - Task due date is in the future and incomplete
Yellow - Task due today
Red - Task overdue
(GRC) Group Room Control
In this Information can be exported to HTML or PDF.
See more about this feature in the article (GRC) Guest Room Control
Troubleshooting Visibility Issues in the Calendar
If you cannot locate the closure or specific date:
Try navigating further: Use the arrow navigation buttons to explore subsequent pages.
Check the filters: Ensure that the correct filter settings are applied and that they include the date in question.
Seek assistance: If the issue persists, contact support to verify if the closure exists and can be accessed or removed.
Adjust settings (by Admin user only): In your Organizational General Settings at the Calendar section adjust the number of entries that are visible.
