Space closures can be viewed and managed in Event Temple, but there isn’t a dedicated reporting feature specifically for space closures.
Managing Space Closures in Event Temple
Space Closures in Event Temple allow your team to mark meeting rooms or event spaces as unavailable for booking — whether for maintenance, deep cleaning, holidays, or private use. This helps ensure your event calendar stays accurate and prevents accidental bookings in unavailable spaces.
When to Use a Space Closure
Use space closures for situations like:
Maintenance or Repairs (e.g., AV upgrades, painting)
Cleaning or setup resets after large events
Public Holidays when the property or certain areas are closed
Private Use or internal functions
How to Add a Space Closure
Go to Event Diary
Navigate to Calendars → Event Diary from the left-hand menu.
Click “New Space Closure”
This opens a pop-up form for creating the closure.
Fill in the Details:
Space – Choose the space you want to close (e.g., Glacier Hall AB, Summit Suite).
Start Date / End Date – Select the date and time range for the closure.
All Day – Check this box if the closure applies for the full day(s).
Reason – Select a reason from your pre-set list (such as Maintenance, Cleaning, or Holiday).
Note – Optionally, add a short description for internal reference (e.g., “AV system replacement”).
Click “Create”
The closure will appear directly in your Event Diary, blocking the selected space during the chosen timeframe.
How to View Space Closures
In the Event Diary, closures appear alongside events in the calendar grid.
You can toggle visibility using “Show Excluded Spaces” if you’ve filtered your view.
To see all closures or manage reasons, go to Settings → Fields → Space Closure Reasons.
⚠️ Important: Space closures do not have an export or reporting option at this time. If you need this data outside of Event Temple, it would need to be gathered manually.
Tips
Use specific closure reasons to keep reports and calendars clean.
If a space closure overlaps an existing event, you’ll see a conflict warning—you’ll need to resolve this before saving.
To make closures easier to identify, use consistent naming (e.g., Maintenance – Glacier Hall A).