Event Temple doesn’t include a built-in floor plan designer, but you can attach, display, or share floor plans in several ways:
Upload to Files
Go to your Settings → Files tab → Upload A File
Supported formats: PDF, PNG, JPG.
Your team can view or download files anytime.
Use an Event Custom Field
Go to Settings → Custom Fields → Add Custom Field
Choose File Upload (attach directly) or URL (link to an external file).
Appears in each event for quick access.
Display Floor Plans in Documents
Go to Settings → Document Templates → Edit template or open an existing document (e.g., Banquet Event Order, Proposal, Group Resume).
Drag the Image element to where you want the floor plan.
Double-click or click the edit icon → select Uploaded File → choose your floor plan image (JPG, PNG, etc.).
Adjust padding, width, and alignment → click Apply → Save.
💡 Optional: Pre-select floor plans for events by uploading multiple images and using the Image element to display the correct one, or create separate document templates with different floor plans pre-inserted.
Attach to Email Templates
Go to Settings → Email Templates → Attach File
Floor plans will be automatically included in emails to clients or vendors.
Summary
Method | Where It Appears | Best For |
Upload to Files | Files tab in the event | Storing and sharing reference documents |
Event Custom Field | Custom Fields section | Quick access or linking to external files |
Add to Document | Templates or Event Documents | Including floor plans in BEOs or proposals |
Attach to Email Template | Email Templates | Sending floor plans to clients or vendors |
Tips:
Use clear file names like “Ballroom Setup – Banquet Rounds.pdf” to stay organized.
Floor plans uploaded to Files or Custom Fields can be referenced in Documents or Emails for consistency.
Enhance the Client Experience:
For a more interactive experience—including drag-and-drop seating charts, self-service event details, and visual upsells—consider integrating with EventFlow, a partner that extends your Event Temple data into a client portal.