When a payment is transferred from Event Temple to MEWS, it enters MEWS as a payment and is treated as revenue in accounting reports. To ensure accurate reporting, prepayments must be mapped to a dedicated accounting category—for example, "Deposit Charges"—with no other products assigned to it.
Key Setup Steps
Accounting Category
Use a unique category (e.g., “Deposit Charges”) only for prepayments.
Ensure no other items are mapped to this category.
Since only prepayments are tracked here, you can exclude this category when analyzing actual revenue—ensuring your revenue reports remain accurate.
Payment Type Mapping
Map only one payment type (e.g., “Wire Transfer”) between Event Temple and MEWS.
In MEWS, link this payment type to the same accounting category.
How Payments Appear
In MEWS’s Bookings Payments tab, the prepayment shows as positive revenue.
On the final bill, it appears as a negative amount, reducing the total.
These amounts cancel out in the Paymaster.
In Accounting Reports
You’ll see two entries in MEWS:
A positive line (payment received)
A negative line (applied to bill)
These offset each other, keeping revenue reporting accurate. Because the “Deposit Charges” category contains only prepayments, it can be excluded from revenue tracking, avoiding any misreporting.
For more information on how to create and sync Prepayment Invoices to MEWS, please see article linked below.