How to Add a Package to an Event in Event Temple
Packages allow you to group together multiple services, spaces, or pricing options into one offering for a booking or event. This helps standardize pricing, simplify setup, and save time when adding common combinations like conference packages, wedding packages, or meeting bundles.
When to Use Packages
Use packages when you need to:
Add a predefined group of items (e.g., food, beverage, AV equipment) to a booking or event.
Ensure consistent pricing across multiple events.
Save time instead of manually adding multiple items each time.
How to Add a Package to an Event
Open the Booking
Navigate to the booking you want to add a package to.
You can find it from Bookings in the left-hand menu, then select the desired booking record.Go to the “Packages” Tab
In the booking view, select the Packages tab from the list of options (Details, Notes, Tasks, Emails, Packages, etc.).Click “New Package”
At the top right of the Packages section, click the New Package button to open the package setup window.Select or Create a Package
If you already have a predefined package created in your system (e.g., “Holiday Party Package”), type its name and select it.
If you need to create a new package:
Enter the Package Name (e.g., “Holiday Party Package”).
Add a Description (optional).
Fill in Expected and Guaranteed guest counts if applicable.
Assign Events to the Package
Select which event(s) this package will be applied to.
Confirm details such as:
Event Type (e.g., Dinner, Meeting)
Setup Style (e.g., Rounds of 8, Theatre)
Start and End Times
Space (the room where the event occurs)
Review the Price column to ensure correct pricing per person or per event.
Resolve Conflicts (if any)
If there are overlapping or “soft conflicts” (e.g., another event booked in the same space), Event Temple will display a warning. Review before saving.Save the Package
Once all information is correct, click Create to finalize.
The package will now be linked to the selected event(s) and will appear in your booking’s summary.
What Happens After Adding a Package
The package’s line items (food, beverage, space rental, etc.) are automatically added to the booking.
The package details appear under both the Packages and Line Items tabs.
The revenue summary is updated based on the pricing and attendees entered.
Tip
If you frequently use the same setup (e.g., “Conference Day Package”), create it once under Settings → Packages. It can then be quickly added to any booking or event later.