E-signatures help hotels and venues speed up operations by allowing secure, digital signing of proposals, contracts, and other documents. This reduces administrative work, accelerates bookings, improves guest experiences, and promotes sustainability by minimizing paper use.
Signing a Document
Documents with Initial and/or Signature elements can be signed by either the vendor (Event Temple user) or the client in any order.
If the vendor signs first, the signature appears on the client’s copy.
If the client signs first, the vendor can sign at any time afterward.
This ensures both parties can complete documents conveniently while maintaining proper tracking.
Submitting a Document
Documents without signature elements can still be filled and submitted if they include input fields like checklists or text boxes.
Submitting a document (with or without signatures) changes its status to Completed.
Email notifications are automatically sent to the booking’s primary contact and assigned user with a signed PDF.
Clients also receive a PDF of the fully signed document for their records.
Additional Information
Locked Documents: Learn how locked documents affect signing and submission.
Initial & Signature Elements: Understand how to add and manage signature fields for documents.